Announcements

Temporary and Voluntary Reduction in FTE - Spring 2021 semester.

UA-UNM and UNM Administration have been working diligently and collaboratively over the past few weeks on a faculty benefit for Spring 2021. In the hopes of offering faculty some relief from the strain of working during a pandemic and while possibly caring for others, we have negotiated a Temporary and Voluntary Reduction in FTE, namely a one-course release for spring. The benefit is paid via a 7% reduction in one’s annual salary, resulting in a 14% pay reduction per month for the spring 2021 semester.

Department administrators may use the form - Temporary and Voluntary Reduction (TVR) - to submit requests to faculty@unm.edu.

New requirement for faculty searches: DiversityEdu.

In order to increase awareness and lessen the impact of implicit bias in academic decision making, and in faculty searches specifically, the Office of Academic Affairs requires all Search Committee members to complete the online DiversityEdu course at least once every four years. The Division of Equity and Inclusion (DEI) is making DiversityEdu available to search committees free of charge. DEI will send a link to DiversityEdu and verify course completion. Approval for faculty searches is contingent upon completion of DiversityEdu by search committee members.

Please note that it works best with Google Chrome. This 75-minute training can be stopped and restarted, and offers a certificate of completion, bibliography, and a document outlining "Ground Rules and Guidelines for Diversity Competent Faculty Searches".

Voluntary Retirement Incentive Option

UNM is offering a Voluntary Retirement Incentive Option (VRIO) to eligible faculty and staff. Those determined eligible will be contacted via email by Benefits & Employee Wellness on Monday, August 24, 2020. If you believe you are eligible and have not received an email from hrbenefits@unm.edu, email your inquiry to vrio@unm.edu.

 Details about this Benefits program can be found at https://hr.unm.edu/retirement/vrio.

Tenure & Promotion Guidelines

Provided below are deadlines and guidelines for the organization and submittal of dossier materials for Provost-level review. Deans are responsible for setting internal deadlines for college-level review.

  • Promotion to Full: March 5, 2021 5:00pm
  • Tenure & Promotion: March 5, 2021 5:00pm
  • Mid-Probationary: March 26, 2021 5:00pm
  • All Lecturer Promotion: April 2, 2021 5:00pm

Colleges and Departments should set deadlines that allow sufficient time for review and decision-making to meet these firm deadlines listed above.  These deadlines can be found on pages 16-17 of the Guidelines for Dossier Submittal and Review for Main and Branch Campus Candidates.

Summer 2020 Research Guidelines for Nine-Month Faculty

The Offices of the Provost and the VP for Research on Main Campus have issued summer research guidelines for nine-month faculty. If you any questions regarding the summer research guidelines, please contact the Office of Faculty Affairs & Services at faculty@unm.edu. Please note that funding agencies (e.g., National Science Foundation) may also have specific requirements for nine-month faculty.

Extension of Probationary Period (“tenure clock”) due to COVID-19

On April 10, 2020, Provost Holloway, in consultation with the UNM Committee on Governance, UNM Academic Freedom and Tenure Committee, and with the endorsement of the UNM Faculty Senate Operations Committee, enacted an automatic one-year extension to the probationary period ("tenure clock") for all currently appointed UNM tenure-track faculty who are not presently under review for tenure and promotion.

Faculty members who wish to opt-out of the automatic one-year extension are encouraged to consult with their department chair before making a decision on the timing of the review. To opt-out of the automatic one-year extension, faculty members must submit the Opt-Out notification form to the Department Chair, Dean, and Sr. Vice Provost. (To sign with your adobe digital signature be sure to download the form to your computer)

Do you have questions about the extension of the 'tenure clock' due to COVID-19? Read the frequently asked questions (FAQs) associated with this new policy.

Families First Coronavirus Response Act

The U.S. Congress recently enacted the Families First Coronavirus Response Act (FFCRA).  The FFCRA contains two new paid leave provisions to provide support to employees due to the COVID-19 pandemic:

  • Emergency Paid Sick Leave (E-PSL) Act
  • Emergency Family and Medical Leave (E-FML) Expansion Act

Leave Allowance – E-PSL

E-PSL provisions allow for two weeks of paid leave (up to 80) hours, pro-rated based on FTE and average hours worked. Employees will be compensated at their regular rate of pay for personal illness or to care for loved ones who are ill.

UNM and UNM HSC employees (faculty, staff and students) meeting one or more of the following criteria:

  1. Are subject to a quarantine/isolation order related to COVID-19
  2. Have been advised by a health care provider to self-quarantine due to COVID-19
  3. Are experiencing symptoms of COVID-19
  4. Are caring for an individual subject to quarantine or isolation
  5. Are caring for a child whose school or place of care is closed
  6. Are experiencing any other, substantially similar situation

For more detailed information regarding eligibility, you may also visit https://hr.unm.edu/cv19/ffcra

Requesting E-PSL

Click here to submit a request for Emergency-Paid Sick Leave.

Faculty and post-doctoral fellows, on main and branch campuses, who have specific eligibility questions, may contact the Office of Faculty Affairs and Services at faculty@unm.edu

Frequently asked questions – Families First Coronavirus Response Act (FFRCA) can be found at https://www.dol.gov/agencies/whd/pandemic/ffcra-questions

Leave Allowance – E-FML

The Emergency Family and Medical Leave Expansion Act (E-FML) provides up to 10 weeks of paid leave under FMLA, for specific employees who are caring for a child under the age of 18, whose school or place of care has closed due to COVID-19 and are unable to work or telecommute. Faculty with 12-month contracts, including faculty executives, research faculty, and post-doctoral fellows, are required to take annual leave concurrently with E-FML. E-FML is available after annual leave exhausted. Employees, approved to take E-FML, are entitled to pay at 2/3rds of their regular rate, up to a max of $25 per hour, for up to a total of 10 weeks combined annual leave and E-FML (total of 400 hours, pro-rated by FTE and averaged hours worked).

Eligibility

UNM staff, faculty, and student employees who are unable to work or telecommute because they are caring for a child under the age of 18 whose school or place of care has closed due to COVID-19.

Due to their critical need, UNM employees working at the HSC and others performing critical campus operations – employees of UNMPD, SHAC, SRS, and all other emergency management, public works and utilities employees, regardless of their duty station – are excluded from coverage under E-FML.

Requesting E-FML

E-FML is an available paid leave option effective from April 1 – December 31, 2020.

Click here to submit a request for Emergency Family and Medical Leave.

Faculty and post-doctoral fellows, on main and branch campuses, who have specific eligibility questions, may contact the Office of Faculty Affairs and Services at faculty@unm.edu.

Deans' Council Meeting

On September 12, 2019, at the Deans' Council Meeting, Senior Vice Provost Barbara Rodríguez announced a change to the hiring procedures to improve the efficiency of the faculty hiring process. Effectively immediately, main and branch campus faculty search committee coordinators are no longer required to upload the screening matrix to UNM Jobs. The screening matrix, an important component of the department’s faculty search documents, is to be retained within the department for 5 years. SVP Rodríguez will periodically request screening matrices, from search committee coordinators, to ensure consistent and fair screening practices.

Working Retiree Update

Effective July 1, 2019 NMERB revised guidance regarding certification of eligibility to return to work for all working retirees.

Mass Salary Update Guidelines

Please visit: https://hr.unm.edu/mass-salary-update

Summer Research Guidelines and Updates 

Faculty Hiring Guidelines Updated

Winter Break Deadlines

Deadlines

Recruiting Deadlines

  • Requisitions: Allow a minimum of 15-30 days for National Recruitments. You may extend the recruitment period beyond 30 days as necessary. 
  • Hiring Requests: The hire request should be completed no later than the month prior to the start date following the same deadlines identified in the calendar below. This allows time for approvals and completion of all onboarding tasks. Example: If a research faculty is set to begin July 2, submit the request by June 8.

Monthly Deadlines

Green   Transactions submitted during green days will allow sufficient time for the monthly payroll.
Yellow  Transactions submitted during yellow days are at risk of not being processed in time for the monthly payroll.
Orange   Transactions submitted during orange days should be accompanied by an adjustment form.
Red  Transactions submitted during red days must be accompanied by a payroll adjustment form, expectations of late payment should be communicated to the faculty member.
Note
  • Transactions that are returned for correction will generally add 5 days to the time of resubmission. 
  • Late payments are taxed at the supplemental rate

Archives


January

MondayTuesdayWednesdayThursdayFriday
    Will be processed in time for monthly payroll 
     
   At risk for timely processing  
 Submit with Payroll Adjustment Form Payroll Adjustment, add 2-5 business days to pay date
     

February

MondayTuesdayWednesdayThursdayFriday
    Will be processed in time for monthly payroll 
     
   At risk for timely processing  
 Submit with Payroll Adjustment FormPayroll Adjustment, add 2-5 business days to pay date 
     

March

MondayTuesdayWednesdayThursdayFriday
    Will be processed in time for monthly payroll 
     
   At risk for timely processing  
 Submit with Payroll Adjustment Form Payroll Adjustment, add 2-5 business days to pay date
     

April

MondayTuesdayWednesdayThursdayFriday
  Will be processed in time for monthly payroll    
   
  At risk for timely processing   Submit with Payroll Adjustment Form 
Payroll Adjustment, add 2-5 business days to pay date
     

May

MondayTuesdayWednesdayThursdayFriday
   Will be processed in time for monthly payroll   
     
    At risk for timely processing  
 Submit with Payroll Adjustment FormPayroll Adjustment, add 2-5 business days to pay date
 University Closed    

June

MondayTuesdayWednesdayThursdayFriday
 Will be processed in time for monthly payroll
     
  At risk for timely processing    
 Submit with Payroll Adjustment FormPayroll Adjustment, add 2-5 business days to pay date

July

MondayTuesdayWednesdayThursdayFriday
  Will be processed in time for monthly payroll  
 University Closed University Closed
    At risk for timely processing  
    Submit with Payroll Adjustment Form 
Payroll Adjustment, add 2-5 business days to pay date
     

August

MondayTuesdayWednesdayThursdayFriday
     Will be processed in time for monthly payroll 
     
  At risk for timely processing    
 Submit with Payroll Adjustment FormPayroll Adjustment, add 2-5 business days to pay date
     

September

MondayTuesdayWednesdayThursdayFriday
Will be processed in time for monthly payroll  
    
      At risk for timely processing
   Submit with Payroll Adjustment Form  Payroll Adjustment, add 2-5 business days to pay date
30
     

October

MondayTuesdayWednesdayThursdayFriday
 Will be processed in time for monthly payroll
     
    At risk for timely processing  
 Submit with Payroll Adjustment FormPayroll Adjustment, add 2-5 business days to pay date
     

November

MondayTuesdayWednesdayThursdayFriday
     Will be processed in time for monthly payroll 
     
    At risk for timely processing  
 Submit with Payroll Adjustment FormPayroll Adjustment, add 2-5 business days to pay dateUniversity ClosedUniversity Closed
     

December

MondayTuesdayWednesdayThursdayFriday
  Will be processed in time for monthly payroll    
 Submit with Payroll Adjustment Form   Payroll Adjustment form, add 2-5 business days to pay date 
    
University ClosedUniversity ClosedUniversity ClosedUniversity ClosedUniversity Closed
 University Closed  University Closed