Forms
Title | Description | Revision Date | Method of Submission |
Titles, Ranks in Faculty Handbook | |||
|---|---|---|---|
For tenure-track faculty, who wish to opt-out of the one-year extension on their probationary period due to COVID-19. | 3/29/21 | The Opt-Out Notification form should be submitted to the Senior Vice Provost by May 15 (for P&T) and August 30 (for mid-pro). | |
Compensation Forms | |||
To change a faculty member’s appointment such as rank, title, status. Can be used to convert a retired faculty member to a working retiree status. Appointment changes required an offer letter memorializing the change to be attached. | 10/02/23 | Email the Appointment Change Request form and Offer Letter to faculty@unm.edu for submission. | |
To change a faculty member’s appointment percent for the current contract period. | 05/04/2015 | Email the Appointment Change Percent (FTE) Change Request form to faculty@unm.edu for submission. | |
To change a faculty member’s base salary, use the annual Salary Planner process. The Department should memorialize the reason(s) for the change in writing with the faculty member (annual review process). Base salary adjustments must occur out of the Salary Planner process. | 4/7/2022 | Email the Compensation Change Request form to faculty@unm.edu for submission. | |
To request, end or modify an Administrative Appointment for a faculty member. This form can only be used for the following titles: Associate Dean, Sr. Associate Dean, Assistant Dean, Chairperson or Director. | 11/29/22 | Email the Faculty Administrative Appointment form to faculty@unm.edu for submission. | |
To compensate regular faculty (those with continuing appointments) for the provision of professional services that are above and beyond the faculty workload pursuant to C140: Extra Compensation Paid by the University. | 08/08/2017 | Submit the Faculty Non-Standard Payment form through the Main Campus Faculty Non-Standard Payment (NSP) ePAF.
See the NSP ePAF Guide for additional submission guidance. | |
To add, modify, or end a Special Administrative Component pursuant to college or school SAC guidelines. | 11/3/2022 | Email the Special Administrative Appointment SAC Request form to faculty@unm.edu to add or modify a SAC. Submit the Special Administrative Appointment SAC Request form through the Faculty SAC END, JF0028 ePAF to end a SAC. See the SAC End ePAF Guidefor additional submission guidance. | |
Used when reclassifying a position. | 09/13/2016 | Email the Reclassification form to faculty@unm.edu for submission. | |
For Academic Year faculty only, to be used to change the number of payment installments to 10 or 12. The request can only be submitted prior to the start of the Academic Year due to taxation rules. Click here for more detailed information. | 09/15/2022 | Upon infilling and signage, the Request to Change Payment Installments form will automatically route to the Office for Academic Personnel through Adobe Sign. | |
To renew a Visiting Faculty, Term Teaching Faculty or Faculty Working Retiree’s appointment. This form must be accompanied by a new offer letter. | 11/29/2022 | Email the Renew Non-Continuing Faculty Appointment Request form and Offer Letter to faculty@unm.edu for submission. See Appointment Letter Templates for offer letter templates. | |
To extend a Research Faculty or Postdoctoral Fellow’s appointment. | 11/29/22 | Submit the Research Faculty and Post-Doctoral Fellow Extension Letter through the Research Faculty and Post-Doctoral Fellow Extension ePAF. See Research Faculty and Post-Doctoral Fellow Extension ePAF Guide for additional submission guidance. | |
For faculty with continuing appointments who are eligible to work course overload, during Fall and Spring semesters. | 02/17/2022 | Submit Teaching Overload form through the Faculty Teaching Overload/Summer Instruction, JF0024 ePAF. See the Teaching Overload ePAF Guide for additional submission guidance. | |
To rehire a TPT/Adjunct faculty on a semester by semester basis. | 03/30/2023 | Submit the Temporary Part-Time Letter of Understanding through UNMJobs if faculty member will be hired after 12 or months since last active adjunct position. Submit via Faculty TPT Rehire 1 Semester, JF002 ePAF if the faculty member will be rehired within rolling 12 months since last active adjunct position. See the TPT ePAF Guide for additional submission guidance. | |
Leave Forms | |||
Request for Academic Leave or Senior and Principal Lecturers | Refer to Faculty Handbook Policy C250: Academic Leave For Principal Lecturers
Article 12: Collective Bargaining Agreement, Unit 1
Examples of Academic Leave Activities for Senior and Principal Lecturers | 03/23/22 | Email Request for Academic Leave For Senior and Principal Lecturers form to faculty@unm.edu for submission. |
Refer to Faculty Handbook Policy C210: Sick Leave
| 02/28/22 | Email Request for Extended Sick Leave form to faculty@unm.edu for submission. | |
Refer to | 02/28/22 | Email Request for Leave Without Pay form to faculty@unm.edu for submission. | |
Refer to | 10/20/22 | Email Request for Parental Leave to faculty@unm.edu for submission. | |
Refer to | 03/22/22 | Email Request for Sabbatical Leave to faculty@unm.edu for submission. | |
Letter of Academic Title Forms | |||
For Individuals who are not employed by UNM but participate in UNM’s teaching and/or research missions, e.g., as unpaid Instructors of Record or Principal Investigators/Project Directors or Co-PI/Co-PD, may be recognized with Letters of Academic Title (LAT) affiliation. UNM staff employees who also voluntarily participate in UNM’s teaching and/or research mission may also be recognized with LATs. LATs grant the holder use of a UNM faculty title while they remain in effect. LATs may be granted in renewable terms of up to 3 years. Refer to the Letters of Academic Title page for more information. | 01/05/2022 | Submit the Letter of Academic Title Request form and the Nominee’s Curriculum Vitae through the Affiliate Request Form in HR Reports. Submission of the Teaching Assignment Validation Form is also required if Instructor of Record Status is being requested for the Nominee. | |
New Hire Forms | |||
This checklist is a tool designed to guide new faculty members during their first 90 days of employment with UNM. | 12/10/2021 | The New Faculty Checklist is a support tool for departmental use. Submission is not required. Faculty are to check with their chair, director, and department for any additional departmental requirements. | |
To comply with accreditation standards, UNM is required to document what qualifies each instructor (faculty, part-time instructor, etc.) to teach every course they instruct. This form is applicable to all new hires, and can be used to credential current/returning adjunct faculty. More Information |
| The Teaching Assignment Validation Form is an online fillable form and will automatically route to the Office for Academic upon completion. | |
Term Teacher Appointment Tool
| |||
Tool to help identify faculty who meet the eligibility criteria and determine if the two-semester course assignment meets the requirements under Unit 2, Article 8.B. | 4/29/2022 | The Term Teacher Appointment Tool is a support tool for departmental use. Submission not required. | |
Separation Forms | |||
To faculty and department in an orderly exit from the University of New Mexico. | 10/31/2014 | The Faculty Check Out form is to be returned the faculty member’s Department Administrator prior to departure from UNM. | |
Summer Forms | |||
Contract for Academic Year faculty members who will be conducting summer administrative work. | 03/21/2016 | Submit the Summer Session Administration Agreement form through the Faculty Summer Administration, JF0025 ePAF. See the Summer Administration ePAF Guide for additional submission guidance. | |
Contract for faculty members with continuing contracts who will be teaching summer session courses. | 05/04/2021 | Submit the Summer Session Instruction Agreement form through the Faculty Teaching Overload/Summer Instruction, JF0024 ePAF. See the Summer Session ePAF Guide for additional submission guidance. | |
Contract for 9-month faculty members who will be conducting summer research. | Submit the Summer Research form through the Faculty Summer Research Payment Unrestricted LD, JF0027 ePAF for payment with unrestricted funds. Submit the Summer Research form through the Faculty Summer Research Payment Restricted LD, JF0026 ePAF for payment with restricted funds. See the Summer Research ePAF Guide for additional submission guidance. | ||
Faculty Recruitment Forms | |||
Example screening checklist to assist departments with determining bonafide applicants. |
| The Initial Screening Checklist is a support tool for departmental use. Submission not required. | |
Example charge to members of a faculty search committee. | The Search Committee form is to be attached to the hiring requisition posting in UNMJobs at the time of submission. | ||
Sample PAM for faculty recruitments. | 10/31/2021 | The Sample PAM is to be attached to the hiring requisition posting in UNMJobs at the time of submission. | |
Sample PAM for adjunct recruitments. |
| The Sample PAM for Adjunct Faculty is to be attached to the hiring requisition posting in UNMJobs at the time of submission. | |
Faculty Hiring Advertisement Samples. | The Modified Ads is a support tool for departmental use. Submission not required. | ||
Sample tool for adjunct recruitments. Used to assist departments with ranking preferred qualifications and identifying if applicants meet the minimum qualifications for the position. | 12/07/2017 | The Screening Matrix Sample is a support tool for departmental use. Submission not required. | |
