Forms

TitleDescriptionRevision Date

Titles, Ranks in Faculty Handbook

Appointments ChartGuide to Titles, Ranks and Statuses Recognized in the Faculty Handbook4/14/15 and 10/16/15
Opt-Out NotificationFor tenure-track faculty, who wish to opt-out of the one-year extension on their probationary period due to COVID-193/29/21

Compensation Forms

Appointment Change Request FormTo change a faculty member’s appointment such as rank, title, status or to add an administrative appointment. Can be used to convert a retired faculty member to a working retiree status. Appointment changes required an offer letter memorializing the change to be attached. 
Appointment Percent (FTE) Change Request FormTo change a faculty member’s appointment percent for the current contract period05/04/2015
Compensation Change Request FormTo change a faculty member’s base salary use the annual Salary Planner process.  The Department should memorialize the reason(s) for the change in writing with the faculty member (annual review process). For base salary adjustments that must occur out of the Salary Planner process.4/7/2022
Extend Non-Continuing Faculty Appointment Request FormTo extend a non-continuing faculty appointment pursuant to Faculty Handbook Policy B3.1.11/03/2016
Faculty Non-Standard Payment FormTo compensate regular faculty (those with continuing appointments) for the provision of professional services that are above and beyond the faculty workload pursuant to C140: Extra Compensation Paid by the University.08/08/2017
Faculty Administrative Appointment and/or SAC Request FormTo add, modify, or end a Special Administrative Component pursuant to college or school SAC guidelines.12/11/2017
Reclassification FormUsed when reclassifying a position.09/13/2016
Request to Change Payment Installments FormFor Academic Year faculty only, to be used to change the number of payment installments to 10 or 12. The request can only be submitted prior to the start of the Academic Year because of taxation rules. Click here for more detailed information.03/31/2015
Teaching Overload FormFor Faculty with Continuing Appointments Only (during Fall and Spring semesters)02/17/2022
Temporary Part-Time Letter of UnderstandingTo rehire a TPT/Adjunct faculty on a semester by semester basis. (Rehired within rolling 12 months via ePAF, or 12+ months via UNMJOBS)02/08/2022

Leave Forms

Academic Leave for Principal LecturersRefer to C250: Academic Leave For Principal Lecturers03/23/22
Extended Sick LeaveRefer to C210: Sick Leave02/28/22
Leave without payRefer to C280: Leave Without Pay02/28/22
Parental LeaveRefer to C215: Parental Leave04/28/22
Sabbatical LeaveRefer to C200: Sabbatical Leave03/22/22

Letter of Academic Title Forms

Letter of Academic Title request formRefer to Volunteer Faculty and Letters of Academic Title. Affiliate duration is up to 3 years and is renewable.01/05/2022
Data Entry Request for AffiliatesSelect AFIL FACULTY LAT05/31/2012
Affiliate Demographic FormUsed for creating a person's record in banner, not needed for renewals.10/28/2014

New Hire Forms

Employee Demographic FormUsed for creating a person's record in banner05/31/2016
ERB-Beneficiary Designation Form (Still Employed)Used to designate a beneficiary for ERB05/31/2019
I-9 Form - Employment VerificationFor new Hires Rehires, documents must be presented in person10/21/2019
Installments ChangeFor Academic Year faculty electing to pay installments03/31/2015
New Faculty ChecklistNew Faculty Checklist12/10/2021
NMERB Employer Data FormUsed in the new hire process5/31/2020
W-4 FormNow available to update in  LOBOWEB01/01/2022

Post Doctoral and Temporary Part Time Forms

Post Doc Contract and Information Form (PDCIF)Appointment dates cannot exceed 12 months.  A new PDCIF is to be used to extend and renew appointments.11/10/2017
Professional ProfileProfessional Profile
Return to Work ApplicationRequired for all Educational Retirement Board (ERB) retirees, including Alternative Retirement Plan (ARP) members, who return to active employment.03/31/2020
Temporary Part-Time Letter of UnderstandingTo rehire a TPT/Adjunct faculty on a semester by semester basis02/08/2022

Term Teacher Appointment Tool

Term Teacher Appointment ToolDescription area should state: Tool to help identify faculty who meet the eligibility criteria and to determine if the two-semester course assignment meets the requirements under Unit 2, Article 8.B.4/29/2022

Affiliate Forms

Data Entry Request for AffiliatesUsed to designate the role of an Affiliate, duration is up to 12 months05/31/2012
Affiliate Demographic FormUsed for creating a person's record in banner, not needed for renewals.10/28/2014
Data Entry Request for FacultyUsed to preprovision new hires in UNMJobs 1.010/31/2007

Separation Forms

Faculty Check outTo assist in an orderly exit from the University of New Mexico10/31/2014

Summer Forms

Summer Administration FormFaculty contract for conducting summer administrative work03/21/2016
Summer Administration ePAF GuideGuide for entering a summer administration ePAF03/26/2016
Summer Session FormContract for teaching summer session courses05/04/2021
Summer Session ePAF GuideGuide for entering a summer session ePAF
Summer Research FormContract for Summer Research
GuidelinesSummer Research Guidelines 
Summer Research ePAF Job AidGuide for completing a summer research ePAF03/20/2016
10 Years of Summer Research Percentages for May/August10 year list for summer research percentages

TPT/Adjunct Forms

Continuous Recruitment TemplateTemplate used for Adjunct ongoing recruitments. Limited to three continuous semesters. 04/13/2016
Weekend Class ePAF ScenariosAide for ePAF entry of weekend courses
TPT ePAF guideePAF guide for TPT rehires03/29/2016
Screening Matrix SampleScreening matrix sample for adjunct recruitments12/07/2017
Sample PAM-TPTSample PAM for adjunct recruitments

Faculty Recruitment Forms

Initial Screening ChecklistExample screening checklist for determining bonafide applicants
Search Committee ChargeExample charge to members of a faculty search committee
Sample PAMSample PAM for faculty recruitments10/31/2021
Modified Ads

Faculty Hiring Advertisement Samples 

Miscellaneous

Faculty Limited Remote Work Exemption Form

This form is to be completed by UNM Faculty who meet the remote work eligible criteria and are requesting an exemption from the UNM COVID- 19 Vaccine Mandate.

12/07/2021
CAS VRIO-F Separation Agreement-Lecturer

This form is to be completed by CAS Lecturers participating in the College of Arts and Sciences Voluntary Retirement Program.

01/01/2022
CAS VRIO-F Separation Agreement-Tenured

This form is to be completed by CAS Tenured faculty participating in the College of Arts and Sciences Voluntary Retirement Program.

01/01/2022
CAS VRIO-F List of Eligible/Ineligible Program Participants

In accordance with the Age Discrimination in Employment Act (ADEA), a federal law governing voluntary retirement incentive plans, please find a list of all job titles and ages of individuals eligible and ineligible to participate in the CAS VRIO-F program.

01/01/2022