Titles, Ranks in Faculty Handbook

Appointments ChartGuide to Titles, Ranks and Statuses Recognized in the Faculty Handbook
Opt-Out NotificationFor tenure-track faculty, who wish to opt-out of the one-year extension on their probationary period due to COVID-19

Compensation Forms

Appointment Change Request FormTo change a faculty member’s appointment such as rank, title, status or to add an administrative appointment. Can be used to convert a retired faculty member to a working retiree status. Appointment changes required an offer letter memorializing the change to be attached. 
Appointment Percent (FTE) Change Request FormTo change a faculty member’s appointment percent for the current contract period
Compensation Change Request FormTo change a faculty member’s base salary use the annual Salary Planner process.  The Department should memorialize the reason(s) for the change in writing with the faculty member (annual review process). For base salary adjustments that must occur out of the Salary Planner process.
Extend Non-Continuing Faculty Appointment Request FormTo extend a non-continuing faculty appointment pursuant to Faculty Handbook Policy B3.1.
Faculty Non-Standard Payment FormTo compensate regular faculty (those with continuing appointments) for the provision of professional services that are above and beyond the faculty workload pursuant to C140: Extra Compensation Paid by the University.
Faculty Administrative Appointment and/or SAC Request FormTo add, modify, or end a Special Administrative Component pursuant to college or school SAC guidelines.
Reclassification FormUsed when reclassifying a position.
Request to Change Payment Installments FormFor Academic Year faculty only, to be used to change the number of payment installments to 10 or 12. The request can only be submitted prior to the start of the Academic Year because of taxation rules. Click here for more detailed information.
Teaching Overload FormFor Faculty with Continuing Appointments Only (during Fall and Spring semesters)
Temporary Part-Time Letter of UnderstandingTo rehire a TPT/Adjunct faculty on a semester by semester basis. (Rehired within rolling 12 months via ePAF, or 12+ months via UNMJOBS)

Leave Forms

Academic Leave for Principal LecturersRefer to C250: Academic Leave For Principal Lecturers
Extended LeaveRefer to C210: Sick Leave
Leave without payRefer to C280: Leave Without Pay
Parental LeaveRefer to C215: Parental Leave
Sabbatical LeaveRefer to C200: Sabbatical Leave

Letter of Academic Title Forms

Letter of Academic Title request formRefer to Volunteer Faculty and Letters of Academic Title. Affiliate duration is up to 3 years and is renewable.
Data Entry Request for AffiliatesSelect AFIL FACULTY LAT
Affiliate Demographic FormUsed for creating a person's record in banner, not needed for renewals.

New Hire Forms

Employee Demographic FormUsed for creating a person's record in banner
ERB-Beneficiary Designation Form (Still Employed)Used to designate a beneficiary for ERB
I-9 Form - Employment VerificationFor new Hires Rehires, documents must be presented in person
Installments ChangeFor Academic Year faculty electing to pay installments
New Faculty ChecklistNew Faculty Checklist
NMERB Employer Data FormUsed in the new hire process
W-4 FormNow available to update in  LOBOWEB

Post Doctoral and Temporary Part Time Forms

Post Doc Contract and Information Form (PDCIF)Appointment dates cannot exceed 12 months.  A new PDCIF is to be used to extend and renew appointments.
Professional ProfileProfessional Profile
Return to Work ApplicationRequired for all Educational Retirement Board (ERB) retirees, including Alternative Retirement Plan (ARP) members, who return to active employment.
Temporary Part-Time Letter of UnderstandingTo rehire a TPT/Adjunct faculty on a semester by semester basis

Affiliate Forms

Data Entry Request for AffiliatesUsed to designate the role of an Affiliate, duration is up to 12 months
Affiliate Demographic FormUsed for creating a person's record in banner, not needed for renewals.
Data Entry Request for FacultyUsed to preprovision new hires in UNMJobs 1.0

Separation Forms

Faculty Check outTo assist in an orderly exit from the University of New Mexico

Summer Forms

Summer Administration FormFaculty contract for conducting summer administrative work
Summer Administration ePAF GuideGuide for entering a summer administration ePAF
Summer Session FormContract for teaching summer session courses
Summer Session ePAF GuideGuide for entering a summer session ePAF
Summer Research FormContract for Summer Research
GuidelinesSummer Research Guidelines 
Summer Research ePAF Job AidGuide for completing a summer research ePAF
10 Years of Summer Research Percentages for May/August10 year list for summer research percentages

TPT/Adjunct Forms

Continuous Recruitment TemplateTemplate used for Adjunct ongoing recruitments. Limited to three continuous semesters. 
Weekend Class ePAF ScenariosAide for ePAF entry of weekend courses
TPT ePAF guideePAF guide for TPT rehires
Screening Matrix SampleScreening matrix sample for adjunct recruitments
Sample PAM-TPTSample PAM for adjunct recruitments

Faculty Recruitment Forms

Initial Screening ChecklistExample screening checklist for determining bonafide applicants
Search Committee ChargeExample charge to members of a faculty search committee
Sample PAMSample PAM for faculty recruitments
Modified Ads

Faculty Hiring Advertisement Samples