Forms
| Title | Description | Revision Date |
|---|---|---|
Titles, Ranks in Faculty Handbook | ||
| Appointments Chart | Guide to Titles, Ranks and Statuses Recognized in the Faculty Handbook | 4/14/15 and 10/16/15 |
| Opt-Out Notification | For tenure-track faculty, who wish to opt-out of the one-year extension on their probationary period due to COVID-19 | 3/29/21 |
Compensation Forms | ||
| Appointment Change Request Form | To change a faculty member’s appointment such as rank, title, status or to add an administrative appointment. Can be used to convert a retired faculty member to a working retiree status. Appointment changes required an offer letter memorializing the change to be attached. | |
| Appointment Percent (FTE) Change Request Form | To change a faculty member’s appointment percent for the current contract period | 05/04/2015 |
| Compensation Change Request Form | To change a faculty member’s base salary use the annual Salary Planner process. The Department should memorialize the reason(s) for the change in writing with the faculty member (annual review process). For base salary adjustments that must occur out of the Salary Planner process. | 4/7/2022 |
| Extend Non-Continuing Faculty Appointment Request Form | To extend a non-continuing faculty appointment pursuant to Faculty Handbook Policy B3.1. | 11/03/2016 |
| Faculty Non-Standard Payment Form | To compensate regular faculty (those with continuing appointments) for the provision of professional services that are above and beyond the faculty workload pursuant to C140: Extra Compensation Paid by the University. | 08/08/2017 |
| Faculty Administrative Appointment and/or SAC Request Form | To add, modify, or end a Special Administrative Component pursuant to college or school SAC guidelines. | 12/11/2017 |
| Reclassification Form | Used when reclassifying a position. | 09/13/2016 |
| Request to Change Payment Installments Form | For Academic Year faculty only, to be used to change the number of payment installments to 10 or 12. The request can only be submitted prior to the start of the Academic Year because of taxation rules. Click here for more detailed information. | 03/31/2015 |
| Teaching Overload Form | For Faculty with Continuing Appointments Only (during Fall and Spring semesters) | 02/17/2022 |
| Temporary Part-Time Letter of Understanding | To rehire a TPT/Adjunct faculty on a semester by semester basis. (Rehired within rolling 12 months via ePAF, or 12+ months via UNMJOBS) | 02/08/2022 |
Leave Forms | ||
| Academic Leave for Principal Lecturers | Refer to C250: Academic Leave For Principal Lecturers | 03/23/22 |
| Extended Sick Leave | Refer to C210: Sick Leave | 02/28/22 |
| Leave without pay | Refer to C280: Leave Without Pay | 02/28/22 |
| Parental Leave | Refer to C215: Parental Leave | 04/28/22 |
| Sabbatical Leave | Refer to C200: Sabbatical Leave | 03/22/22 |
Letter of Academic Title Forms | ||
| Letter of Academic Title request form | Refer to Volunteer Faculty and Letters of Academic Title. Affiliate duration is up to 3 years and is renewable. | 01/05/2022 |
| Data Entry Request for Affiliates | Select AFIL FACULTY LAT | 05/31/2012 |
| Affiliate Demographic Form | Used for creating a person's record in banner, not needed for renewals. | 10/28/2014 |
New Hire Forms | ||
| Employee Demographic Form | Used for creating a person's record in banner | 05/31/2016 |
| ERB-Beneficiary Designation Form (Still Employed) | Used to designate a beneficiary for ERB | 05/31/2019 |
| I-9 Form - Employment Verification | For new Hires Rehires, documents must be presented in person | 10/21/2019 |
| Installments Change | For Academic Year faculty electing to pay installments | 03/31/2015 |
| New Faculty Checklist | New Faculty Checklist | 12/10/2021 |
| NMERB Employer Data Form | Used in the new hire process | 5/31/2020 |
| W-4 Form | Now available to update in LOBOWEB | 01/01/2022 |
Post Doctoral and Temporary Part Time Forms | ||
| Post Doc Contract and Information Form (PDCIF) | Appointment dates cannot exceed 12 months. A new PDCIF is to be used to extend and renew appointments. | 11/10/2017 |
| Professional Profile | Professional Profile | |
| Return to Work Application | Required for all Educational Retirement Board (ERB) retirees, including Alternative Retirement Plan (ARP) members, who return to active employment. | 03/31/2020 |
| Temporary Part-Time Letter of Understanding | To rehire a TPT/Adjunct faculty on a semester by semester basis | 02/08/2022 |
Term Teacher Appointment Tool | ||
| Term Teacher Appointment Tool | Description area should state: Tool to help identify faculty who meet the eligibility criteria and to determine if the two-semester course assignment meets the requirements under Unit 2, Article 8.B. | 4/29/2022 |
Affiliate Forms | ||
| Data Entry Request for Affiliates | Used to designate the role of an Affiliate, duration is up to 12 months | 05/31/2012 |
| Affiliate Demographic Form | Used for creating a person's record in banner, not needed for renewals. | 10/28/2014 |
| Data Entry Request for Faculty | Used to preprovision new hires in UNMJobs 1.0 | 10/31/2007 |
Separation Forms | ||
| Faculty Check out | To assist in an orderly exit from the University of New Mexico | 10/31/2014 |
Summer Forms | ||
| Summer Administration Form | Faculty contract for conducting summer administrative work | 03/21/2016 |
| Summer Administration ePAF Guide | Guide for entering a summer administration ePAF | 03/26/2016 |
| Summer Session Form | Contract for teaching summer session courses | 05/04/2021 |
| Summer Session ePAF Guide | Guide for entering a summer session ePAF | |
| Summer Research Form | Contract for Summer Research | |
| Guidelines | Summer Research Guidelines | |
| Summer Research ePAF Job Aid | Guide for completing a summer research ePAF | 03/20/2016 |
| 10 Years of Summer Research Percentages for May/August | 10 year list for summer research percentages | |
TPT/Adjunct Forms | ||
| Continuous Recruitment Template | Template used for Adjunct ongoing recruitments. Limited to three continuous semesters. | 04/13/2016 |
| Weekend Class ePAF Scenarios | Aide for ePAF entry of weekend courses | |
| TPT ePAF guide | ePAF guide for TPT rehires | 03/29/2016 |
| Screening Matrix Sample | Screening matrix sample for adjunct recruitments | 12/07/2017 |
| Sample PAM-TPT | Sample PAM for adjunct recruitments | |
Faculty Recruitment Forms | ||
| Initial Screening Checklist | Example screening checklist for determining bonafide applicants | |
| Search Committee Charge | Example charge to members of a faculty search committee | |
| Sample PAM | Sample PAM for faculty recruitments | 10/31/2021 |
| Modified Ads | Faculty Hiring Advertisement Samples | |
Miscellaneous | ||
| Faculty Limited Remote Work Exemption Form | This form is to be completed by UNM Faculty who meet the remote work eligible criteria and are requesting an exemption from the UNM COVID- 19 Vaccine Mandate. | 12/07/2021 |
| CAS VRIO-F Separation Agreement-Lecturer | This form is to be completed by CAS Lecturers participating in the College of Arts and Sciences Voluntary Retirement Program. | 01/01/2022 |
| CAS VRIO-F Separation Agreement-Tenured | This form is to be completed by CAS Tenured faculty participating in the College of Arts and Sciences Voluntary Retirement Program. | 01/01/2022 |
| CAS VRIO-F List of Eligible/Ineligible Program Participants | In accordance with the Age Discrimination in Employment Act (ADEA), a federal law governing voluntary retirement incentive plans, please find a list of all job titles and ages of individuals eligible and ineligible to participate in the CAS VRIO-F program. | 01/01/2022 |
