Under the leadership of the Senior Vice Provost for Academic Affairs, the Office of Faculty Affairs and Services (OFAS) serves as a central service center for administrators and faculty engaged in the recruitment, selection, appointment, promotion, retention and oversight of a diverse, highly talented faculty within academic units on UNM Main and Branch campuses.
On September 12, 2019, at the Deans' Council Meeting, Senior Vice Provost Barbara Rodríguez announced a change to the hiring procedures to improve the efficiency of the faculty hiring process. Effectively immediately, main and branch campus faculty search committee coordinators are no longer required to upload the screening matrix to UNM Jobs. The screening matrix, an important component of the department’s faculty search documents, is to be retained within the department for 5 years. SVP Rodríguez will periodically request screening matrices, from search committee coordinators, to ensure consistent and fair screening practices.
Working Retiree Update
Effective July 1, 2019 NMERB revised guidance regarding certification of eligibility to return to work for all working retirees.
The new rule will require retirees applying to return to work July 1, 2019 or after will be limted to working .25 FTE or less.
The current exception provision limiting salary to $15,000 will no longer be available on July 1, 2019.
Requisitions: Allow a minimum of 15-30 days for National Recruitments. You may extend the recruitment period beyond 30 days as necessary.
Hiring Requests: The hire request should be completed no later than the month prior to the start date following the same deadlines identified in the calendar below. This allows time for approvals and completion of all onboarding tasks. Example: If a research faculty is set to begin July 2, submit the request by June 8.
Monthly Deadlines
Green
Transactions submitted during green days will allow sufficient time for the monthly payroll.
Yellow
Transactions submitted during yellow days are at risk of not being processed in time for the monthly payroll.
Orange
Transactions submitted during orange days should be accompanied by an adjustment form.
Red
Transactions submitted during red days must be accompanied by a payroll adjustment form, expectations of late payment should be communicated to the faculty member.
Note
Transactions that are returned for correction will generally add 5 days to the time of resubmission.
Late payments are taxed at the supplemental rate
January
Monday
Tuesday
Wednesday
Thursday
Friday
31
1
2
3
4
Will be processed in time for monthly payroll
7
8
9
10
11
14
15
16
17
18
At risk for timely processing
21
22
23
24
25
Submit with Payroll Adjustment Form
Payroll Adjustment, add 2-5 business days to pay date
28
29
30
31
1
February
Monday
Tuesday
Wednesday
Thursday
Friday
28
29
30
31
1
Will be processed in time for monthly payroll
4
5
6
7
8
11
12
13
14
15
At risk for timely processing
18
19
20
21
22
Submit with Payroll Adjustment Form
Payroll Adjustment, add 2-5 business days to pay date
25
26
27
28
1
March
Monday
Tuesday
Wednesday
Thursday
Friday
1
Will be processed in time for monthly payroll
4
5
6
7
8
11
12
13
14
15
At risk for timely processing
18
19
20
21
22
Submit with Payroll Adjustment Form
Payroll Adjustment, add 2-5 business days to pay date
25
26
27
28
29
April
Monday
Tuesday
Wednesday
Thursday
Friday
01
02
03
04
05
Will be processed in time for monthly payroll
08
09
10
11
12
15
16
17
18
19
At risk for timely processing
Submit with Payroll Adjustment Form
22
23
24
25
26
Payroll Adjustment, add 2-5 business days to pay date
29
30
May
Monday
Tuesday
Wednesday
Thursday
Friday
1
2
3
Will be processed in time for monthly payroll
6
7
8
9
10
13
14
15
16
17
At risk for timely processing
20
21
22
23
24
Submit with Payroll Adjustment Form
Payroll Adjustment, add 2-5 business days to pay date
27
28
29
30
31
University Closed
June
Monday
Tuesday
Wednesday
Thursday
Friday
3
4
5
6
7
Will be processed in time for monthly payroll
10
11
12
13
14
17
18
19
20
21
At risk for timely processing
24
25
26
27
28
Submit with Payroll Adjustment Form
Payroll Adjustment, add 2-5 business days to pay date
July
Monday
Tuesday
Wednesday
Thursday
Friday
1
2
3
4
5
Will be processed in time for monthly payroll
University Closed
University Closed
8
9
10
11
12
At risk for timely processing
15
16
17
18
19
Submit with Payroll Adjustment Form
22
23
24
25
26
Payroll Adjustment, add 2-5 business days to pay date
29
30
31
August
Monday
Tuesday
Wednesday
Thursday
Friday
1
2
Will be processed in time for monthly payroll
5
6
7
8
9
12
13
14
15
16
At risk for timely processing
19
20
21
22
23
Submit with Payroll Adjustment Form
Payroll Adjustment, add 2-5 business days to pay date
26
27
28
29
30
September
Monday
Tuesday
Wednesday
Thursday
Friday
2
3
4
5
6
Will be processed in time for monthly payroll
9
10
11
12
13
At risk for timely processing
16
17
18
19
20
Submit with Payroll Adjustment Form
Payroll Adjustment, add 2-5 business days to pay date
23
24
25
26
27
30
October
Monday
Tuesday
Wednesday
Thursday
Friday
30
1
2
3
4
Will be processed in time for monthly payroll
7
8
9
10
11
14
15
16
17
18
At risk for timely processing
21
22
23
24
25
Submit with Payroll Adjustment Form
Payroll Adjustment, add 2-5 business days to pay date
28
29
30
31
1
November
Monday
Tuesday
Wednesday
Thursday
Friday
1
Will be processed in time for monthly payroll
4
5
6
7
8
11
12
13
14
15
At risk for timely processing
18
19
20
21
22
Submit with Payroll Adjustment Form
Payroll Adjustment, add 2-5 business days to pay date
University Closed
University Closed
25
26
27
28
29
December
Monday
Tuesday
Wednesday
Thursday
Friday
2
3
4
5
6
Will be processed in time for monthly payroll
9
10
11
12
13
Submit with Payroll Adjustment Form
Payroll Adjustment form, add 2-5 business days to pay date
